Workday@Wake

Frequently Asked Questions

1. Why was Workday selected?

After reviewing options to upgrade current software or implement a new solution, Wake Forest University selected Workday for its ease of use, innovative technology, cost effectiveness, and proven higher education track record. Among its catalog of more than 1,350 customers, Workday has an industry-leading 97 percent satisfaction rating.

 

2. Which systems will Workday replace?

Workday will replace multiple separate systems, including:

  • Banner (Finance and Human Resources modules)
  • WF@Work through WIN
  • NOVAtime
  • Works
  • SilkRoad OpenHire and RedCarpet

 

3. Who will be using Workday?

All faculty, staff, and student workers will use the new system to access personal, financial, and benefits information. Human Resources and Financial Services teams will use Workday to perform all functions related to recruiting, benefits administration, data analysis, payroll, and expense management.

 

4. When will Workday be available?

Workday will be available in July 2018. View full timeline »

 

5. How will today’s processes change?

The current processes will be redesigned, based on Workday’s best practice recommendations, to better support our campus community. This will result in more efficiency and accuracy, while affirming the University’s commitment to sustainability.

 

6. Which functional areas of Workday will be implemented?

The following lists the Workday modules the University is implementing, along with the components of each category.

Human Capital Management (HCM):

  • Benefits Enrollment
  • Compensation Changes
  • Onboarding
  • Performance
  • Recruiting
  • Time Off
  • Updates to Personal Information

Payroll:

  • Direct Deposits
  • Payslip Viewing
  • Time Tracking

Finance:

  • Business Assets
  • Expense Transfers
  • Grants and Endowments
  • P-Card Statements
  • Purchase Orders
  • Purchase Requisitions
  • Supplier Invoices (Accounts Payable)
  • Travel Expenses

Budget/Planning:

  • Annual Budget Cycle
  • Pay Increases


7. Is the University exploring Workday Student? 

In November 2016, over 80 Wake Forest faculty and staff participated in a number of sessions demonstrating the existing and planned capabilities of the Workday Student application. Provost Kersh is forming a working group to explore the future capabilities we need or require as a university in a student information system.

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